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For accountantsCPAs, bookkeepers and tax preparers

Reconciled books from your clients, every month.

YayBooks is the AI bookkeeper your small business clients use. It keeps the books current from bank, card and Stripe data. You get your own login, a real general ledger, reconciled accounts, and a month-end close that you review and sign off.

See the monthly close →Have many clients?
Northstar Metrics LLC · SeptemberCash basis
Bank, card and Stripe activityComplete through Sep 30
Accounts reconciled to statements3 of 3
Transactions recorded214
Suggestions for your review2
Open client questionsNone
Month-end check runs after your reviewReview and publish
What it is

An AI bookkeeper with a real ledger, and you in the loop.

The AI does a bookkeeper's routine work: it brings in activity, classifies it, matches transfers and receipts, and asks about what it can't tell. A deterministic accounting engine posts every entry, keeps the ledger in balance and produces every number you see. A person signs off each month.

The business owner

Provides the facts

  • Connects bank, card and Stripe accounts, read-only
  • Forwards receipts and bills to a books email address
  • Answers questions about what a payment was for
YayBooks

Does the routine work

  • Records transactions and matches transfers
  • Reads statements and reconciles each account
  • Prepares the month and lists what is still open
You, the accountant

Reviews and signs off

  • Reviews suggestions and judgment calls
  • Checks reconciliations and the month-end check
  • Publishes the month, and keeps the advice and the return
Inputs and outputs

What goes in, and what you get out.

Inputs flow into YayBooks, which has an AI agent and an accounting engine, and produce reports and exports. INPUTS YAYBOOKS OUTPUTS Bank and card feedsUS banks through Plaid, read-only StripeSales, refunds, fees and payouts Bank and card statementsPDF, CSV, OFX, QFX, QBO Receipts and bills by emailFrom approved senders only QuickBooks importAccounts, opening balances, history The owner's answersSetup meeting, questions, documents AI agent Reads and classifies activityMatches transfers and receiptsDrafts questions and suggestionsReads statements Accounting engine Posts double-entry entriesKeeps the ledger in balanceReconciles and runs checksProduces every report figure Your reviewApprove, correct, publish Financial statementsP&L, balance sheet, cash flow Trial balance and GLEvery entry, with its source ReconciliationsAnd statement coverage by month Audit trailWho did what, when, and why Tax-mapped trial balanceSchedule C, 1065, 1120-S, 1120 ExportsExcel, CSV and PDF workpapers

History and catch-up

  • About 2 years from the bank feedMost US banks give about 24 months of history.
  • Older months from statementsUpload statements, including PDFs. YayBooks reads the dates and balances and tells you which months are missing.
  • Coming from QuickBooksThe chart of accounts, customers, vendors and opening balances come over. QuickBooks is never changed.

Reports and exports

  • Any date range, comparedMonth, quarter, year or custom, with comparisons and monthly performance.
  • Draft or finalEach statement shows its basis and whether the period is published.
  • Workpapers you can useAn Excel workbook with tie-outs, plus CSV and PDF. Send only the schedules you ask for.
What it supports

The scope, stated plainly.

Bookkeeping

  • Cash basis (the default)
  • Accrual basis for services and SaaS
  • Turn on accrual later from a start date
  • Splits, transfers and corrections
  • Stripe processor accounting
  • Reconciliations to statements
  • Several businesses in one login

Accrual detail

  • Invoices, bills and linked payments
  • AR and AP aging
  • Prepaid expenses and deferred revenue
  • Straight-line depreciation
  • Adjusting entries and reversing estimates
  • Deposits and credits, applied on purpose
  • Cash-basis P&L with a tie-out

Not supported today

  • Payroll calculation (payroll payments are recorded)
  • Inventory costing and COGS
  • More than one currency in a company
  • Sales tax calculation and filing
  • Tax computation or tax depreciation
  • Live bank feeds outside the US
  • Audit or attestation work
How it classifies

How YayBooks knows where a transaction goes.

The chart of accounts comes from setup or from QuickBooks. For each transaction, the AI looks at what a good bookkeeper would look at, and then makes one of three choices. The limits you set decide what it may record on its own.

A new transaction is compared with five sources of context. The AI picks a category and a confidence. Your limits decide if it is recorded, suggested or asked about. New transactionAWS · Amex ··1007Oct 24 · −$1,240.00 WHAT IT LOOKS AT Chart of accountsFrom setup or QuickBooks Business profile"SaaS company, hosts on AWS" Confirmed history11 earlier AWS entries: Hosting Rules you taught"Use Hosting for AWS" Supporting documentsThe emailed AWS invoice AI judgmentCategory: HostingConfidence: highReason written down Your limitsWhat it may doAsk first over $500 RecordedSure and allowed.Posted by the enginewith reason + source SuggestionLess sure, or overa limit. Waits foryour approval. QuestionNeeds a fact onlythe business knows.Sent to the owner.

Built to be checked

  • Every entry says why. "Because: 11 earlier AWS entries are Hosting", with the receipt attached.
  • Trust is earned. A pattern is trusted only after a person confirms it. A correction resets it. Unknown payees start in review.
  • You can teach it. Change a category and choose "Use Hosting for AWS from now on". You can undo it.
  • The AI never makes up a number. The engine posts every entry and produces every report figure.

Proof before a switch

For a client coming from QuickBooks, YayBooks runs its own bookkeeping over past months and compares the categories with what QuickBooks has. You see the agreement rate next to the number of transactions compared, so you know how far to trust it before anyone relies on it.

Example: "Agrees on 94% of the last 3 months · 612 transactions compared."
The monthly close

From the last transaction to a locked month.

Timeline of a monthly close: activity recorded during the month, a request email to the owner after month end, reminders, statements reconciled, the month-end check, and publishing. During the monthActivity recorded,receipts filed Month endsFeeds completethrough the last day Request to the ownerOne email: missingstatements and questions RemindersDays 3, 7 and 14,only if still open ReconciliationStatements read andtied to the books Month-end checkLists anythingstill open You publishMonth locked,owner gets reports

What the month-end check covers

  • Nothing waits in To do. No suggestions to approve and no questions to answer.
  • Each account ties out. Book balances match the statement at month end, or the difference is listed.
  • Coverage is complete. Each account has activity and statements for the whole month, with gap dates if not.
  • Nothing is left unlinked. Accounts are linked, and accrual items and supporting documents are in place.

Sign-off, lock and reopen

  • A person always publishes. No automation and no AI assistant can publish or reopen a month.
  • You confirm it. Publishing asks you to tick "I checked that all records for September are included and reconciled", and you can add a note for your client.
  • Published means locked. The owner sees final reports. Nothing changes until a person reopens the month, and the earlier version is kept.
  • Catch-up in bulk. Several ready months publish oldest first, each with its own publication.
Working together

How you and your client share one set of books.

Swimlanes for the owner, YayBooks and the accountant through one month. Businessowner YayBooks You, theaccountant Connectsbank, card, Stripe Recordsand files receipts Answers"what was this?" Reviewssuggestions Reconcilesand runs the check Signs offand publishes Reads finalreports
Business ownerAccountant
AccessOwns the business in YayBooks. Invites the accountant from Settings, Team.Own login to that business, at no cost. A firm's staff see only their assigned clients.
Daily workNothing, beyond forwarding receipts.Optional. Review suggestions as they come in, or at month end.
QuestionsAnswers facts about the business, in the app or by email reply.Gets the accounting judgment calls, and can send the client questions of their own.
Month endSends missing statements when asked.Reconciles, clears the check, and publishes for a firm's client.
ReportsPlain-language final reports after publishing.P&L, balance sheet, cash flow, trial balance, ledger entries and exports.

Without an accountant, the owner of a personal workspace reviews and publishes their own months.

Questions

The right question to the right person.

  • Facts go to the owner. "Was the $1,240 AWS payment for hosting?" Judgment calls go to the accountant.
  • Fewer, better questions. At most 10 at a time. Similar items, like several payments to one payee, become one question.
  • Answer anywhere. In the app, or by replying to the email. Each reply joins the question's thread.
  • Unclear answers come to you. If YayBooks can't decide from the answer, it passes the question to the accountant.
Question routing: facts go to the owner, judgment calls to the accountant, answers return to YayBooks. YayBooks needsto know something A fact about the business"What was this payment?" An accounting judgment"Capitalize or expense?" Owner answersIn the app or by email You decideIn To do Recorded, question closed unclear → you
Controls and audit trail

You decide what it does on its own.

Each kind of work is Allowed or Asks first. Above a dollar amount you set, nothing is recorded or approved without a person. A connected AI assistant follows the same limits and cannot approve its own work.

  • Activity lists everything in plain sentences: who did what, to which record, and why.
  • The audit history is tamper-evident. Each event links to the one before it, so an edit outside the system shows.
  • Corrections keep the original. Nothing is overwritten. You can trace any figure back to the bank activity.
What YayBooks may do
Bring in new transactionsAllowed
Categorize everyday transactionsAllowed
Split transactionsAsks first
Match transfersAllowed
Correct entriesAsks first
Prepare adjustmentsAsks first
Reconcile accountsAllowed
Publish a month🔒 Always asks
Ask before recording anything over$500
Security and privacy

Your client's data, handled like it matters.

The bank sign-in happens at Plaid. YayBooks receives read-only data, keeps each company apart, and only invited people see it. The AI model provider processes data to do the work and does not train on it. Client's bankand Stripe PlaidBank sign-in happenshere, not in YayBooks YAYBOOKS EncryptedIn transit (HTTPS) and at rest Each company kept apartOne client's data never mixes Read-onlyIt cannot move money The business owner2-step sign-in, passkeys Invited accountantsOnly assigned clients AI model providerProcesses data to dothe work. No training.

Access

  • No bank passwords, ever
  • Read-only bank access; Stripe data is imported only
  • 2-step sign-in and passkeys
  • See and sign out signed-in devices

AI and data

  • Business data is not used to train AI models
  • Bank text, emails and files are treated as data, never as instructions
  • Suspicious emails are held for a person
  • The Help assistant never sees company data

Retention

  • Export reports and data at any time
  • Deleted companies are removed after 72 hours
  • Backups expire on a fixed schedule
  • Preparing for a SOC 2 audit (not claimed today)
At tax time

A package that saves you the cleanup.

  • A tax-mapped trial balance. Each account mapped to a form line. Change any mapping, and YayBooks keeps your change.
  • Files for your tax software. Layouts for UltraTax CS, Lacerte, Drake and ProConnect, plus a line summary.
  • A Tax Assumptions sheet. How each item is handled, and what you still decide.
  • Statement coverage for every account and month, so you know the year is complete.
Schedule CForm 1065Form 1120-SForm 1120

Your judgment still applies

The mapping uses book amounts. It does not compute tax, tax depreciation, cost of goods sold or deduction limits. Tax exports are drafts for a qualified professional to review. Treat YayBooks like any client-provided books: structured, reconciled and reviewable, and still subject to your professional judgment.

One client on YayBooks?

Ask them to invite you. It's free.

The owner invites you from Settings, Team. You get your own login to that business, with every transaction, document and change.

Questions? Email us →
For accounting and tax firms

Offer this to every client, under your firm's name.

A version built for firms is on the way. It runs on the same engine, in a calm workspace for your staff, so you can offer monthly bookkeeping to all your clients without adding headcount.

Tell us about your firm →
  • One client list, sorted by what needs you
  • Your firm's name and logo on client emails and invitations, with replies going to your firm
  • Staff see only the clients they are assigned to
  • Review ready months and publish them in bulk
  • Clients connect their own banks. Your staff never handle passwords.